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Productivity
Inbox Triage Rules
Inbox-zero ruleset for a busy founder or operator. What to reply, defer, delete, automate.
Step 1
Get the skill
Pick one. Copy to paste straight away, or download inbox-triage-rules.md to keep.
Step 2
Paste it into your AI
Set up rules over a weekend. Audit weekly. Reduce time-in-inbox 60% within 2 weeks.
▸Preview the skill· what gets copied
Design my inbox triage system.
Daily volume (emails): {{NUMBER}}
Role: {{ROLE}}
Top 3 stakeholders: {{LIST}}
Tools I use: {{Gmail / Superhuman / Front / Outlook}}
Time I can spend on inbox per day: {{MINUTES}}
Return:
1. The 5-folder system (Inbox / Today / This Week / Waiting / Archive)
2. Auto-rules per sender pattern (newsletters → Read Later, automated → Archive, VIP → top)
3. The 4D framework per email (Do < 2 min / Delegate / Defer / Delete)
4. Templates for the 5 most common reply types
5. Calendar blocks (when to process: morning, midday, EOD only)
6. Boundaries: what NOT to reply to
7. Weekly review checklist for inbox health
Tone: ruthless. Inbox is not a to-do list.Works with: Claude · ChatGPT · Gemini · Any model
By Rishi Jain
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